Committee Information
In July, the USTA-Intermountain Leadership met in Denver to discuss and approve a Strategic Plan. Shortly after, a Volunteer Task Force was assigned to review and assess the current Volunteer Structure. It was determined that, with the newly adopted strategic plan, the ITA has an opportunity to better serve our members at the local, District and Section level. We wish to better define our operation functions and policy functions so to improve our communication and efficiency. We have received external expertise on this subject, which included non-profit governance experts, USTA-National and other Section input, and referenced several academic publications.
Using this information, the Task Force discussed Chair Appointments, Committee Appointments, the number of ITA committees, District participation, and ITA Board and Staff liaison involvement. This new structure reduces the number of ITA committees, defines a committee appointment process, and addresses the composition and number of members per committee. The following are the details of the new Committee Structure, which was adopted by our Board of Directors.
A. Types of Committees: Policy versus Operations
1. Policy Committees
Policy Committees make decisions that:
- have broad scope and implication,
- commit the organization’s personnel or resources in a substantial way,
- are precedent setting,
- have potential to impact the non-profit organization’s mission and purpose, and
- are in force over substantial periods of time or until changed.
Policy Committees work with and under the jurisdiction of the Board of Directors.
2. Operations Committees
Operations Committees make decisions that:
- are relatively narrow in scope and implication;
- involve reversible commitments;
- develop and implement processes, in accordance with staff;
- tend toward the application of precedent rather than its establishment;
- are in force over relatively shorter spans of time.
Operations Committees work with and under the jurisdiction of staff.
B. Our New Committee Structure (approved by Board of Directors)
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Policy Division
Committee: Junior Programs
Staff Liaison: Tiffany Milner
Composition: see **
Charge: To be responsible for all rules,
regulations, policies, and
sectional tournaments for the
junior program (both player
development and recreational
programs).
Status – Open for applicants
Committee: Adult Programs
Staff Liaison: Lynn Lozano
Composition: See **
Charge: To be responsible for all adult
league and tournament rules,
regulations and policies.
Status: Open for applicants
Committee: Constitution/Rules/Grievance
Staff Liaison: TBD
Composition: Three or four members
appointed by President.
Charge: To review any by-law and
tennis regulation changes
which are presented to the
USTA-Intermountain Board
Status: Open for applicants
Committee: Board Governance
Staff Liaison: Rob Scott
Composition: Three Board Members (TBD)
Charges: 1) Oversee Nomination and Election Process; 2) Evaluate Board Members; 3) Oversee Board Orientation and Development; 4) Police Role Segregation
Status: Closed (Board Committee)
Committee: Executive
Staff Liaison: Rob Scott
Composition: Board Officers
Charge: To, at times, monitor and
exercise oversight of the
organization in accordance
with the policies, procedures
and direction set forth by the
Board of Directors.
Status: Closed (Board Committee)
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Operations Division
Committee: District Support
Staff Liaison: Rob Scott
Composition: Six ITA District Representatives
Charge: To develop request for
proposals (RFPs), vet district
proposals and make a
recommendation to the
Executive Director in regards to
new significant initiatives or
grants. Also, oversee the
accountability of the districts
(performance and reporting).
Status: Closed (Board committee)
Committee: Diversity and Inclusion
Staff Liaison: Adele Sobieski
Composition: See **
Charge: To monitor and evaluate how the
ITA lives its core value of
Diversity and inclusion.
Specifically, this committee
will monitor how the districts
use annually designated/
restricted diversity and inclusion
funding and complete the
annual USTA Diversity/Inclusion
report card.
Status: Open for applicants
Committee: Awards Committee
Staff Liaison: Adele Sobieski
Composition: See **
Charge: To develop and implement a
process of nominating and
selecting our annual award
winners and forwarding them to
USTA-National.
Status: Open for applicants
Committee: Umpires
Staff Liaison: Monica Haller Bradley
Composition: See **
Charge: To be responsible for
1) solicitation of prospective
umpires and referees;
2) teaching and training umpires
and referees through umpire
clinics and tournament
workshops;
3) in conjunction with the State
Umpire Chairmen, organize
umpire clinics and tournament
workshops;
4) testing and certification of
tennis officials; and
5) recommending qualified
directors/referees that can give
assistance to tournaments
upon request.
Status: Closed (dictated by Friend of Court)
Committee: Medical Appeals
Staff Liaison: Monica Haller Bradley
Composition: To follow USTA League rules
Charge:To review and adjudicate medical
appeals at the Section level in
accordance with USTA policies.
Status: Closed (dictated by League Regs)
Committee: Section League Grievance
Staff Liaison: Lynn Lozano
Composition: To follow USTA League
rules
Charge: To review and adjudicate
grievances filed in the area of
adult leagues in accordance with
USTA policies.
Status: Closed (dictated by League Regs)
Committee: Section League Grievance Appeal
Staff Liaison: Monica Haller Bradley
Composition: To follow USTA League rules
Charge: To review and adjudicate all
appealed grievance decisions in
the area of adult leagues in
accordance with USTA policies.
Status: Closed (dictated by League Regs)
Committee: Coaches Commission
Staff Liaison: Tiffany Milner
Composition: See **
Charge: 1) Establish relationships with
other coaches within your
district.
2) Work with your district office
on developing a system to
identify 10-under talent in your
district.
3) Selection of players and
coaches for level 1 RTCs, with
diversity in mind.
4) Attend coaching education
component at one of the six
RTCs.
5) Provide input to the
Junior Tennis Manager
regarding coaches for summer
team events, with diversity in
mind.
6) Maintain high performance
developmental program at your
local facility.
Status: Closed (dictated by High Performance)
Committee: Audit
Staff Liaison: Rob Scott
Composition: Board Officers
Charge: To oversee the integrity of the
organization's financial
accounting process and
systems of internal
controls regarding finance,
accounting and use of assets;
financial and compliance
reporting process; and
select and work with outside
auditors.
Status: Closed (Board Committee)
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** Committee comprised of six (6) members – one nominated by each district – and one (non-voting, except in the case of ties) Chair, whom is appointed by the President.
C. Committee Member Appointment Process:
1. An ITA volunteer application will be posted on the ITA website for open committees and will include at minimum dates and deadlines for application. (Currently open committees are: Junior Programs; Adult Programs; Constitution, Rules and Grievance; Diversity and Inclusion Oversight; and Awards.)
2. All volunteer applicants must fill out an ITA online application. A link to the website/application will be on each District websites as well.
3. An ITA Staff Volunteer Liaison will provide District ED’s with names of applicants from their District.
4. Upon review of applicant pool, Districts will provide the ITA with (preferably two) volunteers in rank order for each committee. These
individuals must come from the applicant pool and are required to have filled out the ITA online application in a timely manner.
5. This list will be provided to President for review-with the President having the final authority to appoint members of each committee.
6. Note – USTA-National is developing "12 Volunteer Competencies", which our Section will adopt in help determining volunteer
appointments.
D. Committee Chair Appointment Process:
1. All applicants will fill out the online volunteer application form. President reviews and appoints. Chairs will be appointed from the applicant pool detailed in C3 and C4 above.
2. ITA Board Ratification
E. Committee Chair and Members Duties
F. Committee Evaluation
1. The Committee Chair will evaluate the Committee Members.
2. The Board of Directors (policy)/Staff (operations) will evaluate the committee
Chairs.
3. USTA-National is currently working on an evaluation system and our
Section will use this as a template.
4. Surveys and other evaluation tools will be created and used.
G. Committees at the Annual Meeting
1. For budgetary reasons, only in special cases will a committee be invited to
attend the Annual Meeting.
2. A committee may petition the Board President for an invitation to attend the
annual meeting. The Board President will make the final determination.
Deadline to apply is Thursday, November 10, 2011!
Committee chair and member assignments will be announced December 9th.